Scheduled Appointments by Type

Scheduled Appointments by Type

What This Chart Shows

The Scheduled Appointments by Type chart provides a weekly overview of how upcoming appointments are distributed by appointment category — including Adjustments, Exams, X-Rays, and other service types.

Each bar represents the total number of appointments for that type during a given week within the selected date range.
This KPI helps practice owners and front desk teams visualize the composition and volume of upcoming visits, offering a predictive view of scheduling health and workload distribution.

Why This KPI Matters

This KPI is crucial for forecasting future performance and ensuring your schedule remains balanced between new and existing patients.

By analyzing scheduled appointments by type, practice owners can:

  • Anticipate future patient flow and revenue.

  • Identify short-term booking gaps before they impact operations.

  • Confirm that intake and exam bookings remain steady to sustain growth.

A consistent schedule mix prevents overreliance on existing patients while ensuring that new patient acquisition continues to feed your care plans and long-term revenue pipeline.

How to Use This Data

1. Forecast Weekly Activity

Review this chart at the start of each week to understand how full your schedule is. Use it to plan staffing, manage provider workloads, and anticipate busy or slow periods.

2. Maintain Appointment Mix

Ensure the balance between adjustment visits and new patient appointments remains steady. Too few exams or intakes may signal a slowdown in marketing or referrals.

3. Identify Scheduling Gaps Early

Low appointment counts for upcoming weeks should trigger proactive outreach — such as rebooking missed patients, running promotions, or sending reminder campaigns.

4. Measure Marketing Effectiveness

Track changes in exam or intake bookings to evaluate how well marketing campaigns and referral programs are performing.

5. Align Resources with Demand

Use the data to adjust provider schedules, treatment room availability, or office hours to meet projected patient demand.

Best Practice Benchmarks

A balanced chiropractic schedule should maintain approximately 70–85% of total appointments as adjustments, ensuring strong continuity of care and stable revenue.

New patient exams and intakes should account for 10–20% of scheduled visits, representing steady practice growth, while diagnostic appointments like X-rays or specialized services typically make up 5–10%.

IIdeally, practices should have at least one to two weeks of scheduled appointments booked out at any time to ensure consistent utilization and cash flow.

Significant drops in scheduled appointments or an unbalanced appointment mix often indicate inefficiencies in scheduling processes or a slowdown in patient acquisition.


Monitoring this KPI weekly helps teams stay proactive, fill schedule gaps early, and maintain predictable business momentum.

Benefits to the Practice

  • Provides a forward-looking view of patient scheduling activity

  • Improves forecasting accuracy and workload planning

  • Identifies gaps or imbalances in appointment mix early

  • Supports marketing and reactivation strategy effectiveness

  • Enhances staff coordination and scheduling efficiency

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